Privacy Policy

Updated: March 2021

This New Tab Solutions LLC Privacy Policy (“Privacy Policy”) (together with our Terms of Use, the applicable US Privacy Notices, and any other documents referred to in them) covers how we use and process personal data that we collect from you or third parties, or that you provide to us via the New Tab Solutions LLC website (and any other New Tab Solutions LLC group websites), or by other means. Your privacy is important to us, and we are committed to protecting and safeguarding your data. Please read the following carefully to understand our policies and practices regarding your personal data. This policy may be amended from time to time—updated versions will be posted on our website and notated in the upper left as to the effective date.

WHO IS COVERED BY THIS PRIVACY POLICY

Candidates/Prospective Candidates/Applicants
Clients and Prospective Clients
Website Visitors
Vendors/Suppliers
Current Temporary Subcontract Workers
People we contact in order to find out more about our Candidates or people who are listed as emergency contacts, dependents or beneficiaries of our employees

US residents should also refer to our applicable US Privacy Notices which can be found here for those US residents covered by this Privacy Policy. For policies and practices that apply to non-U.S. regions, please visit New Tab Solutions LLC’s parent company’s (job-title.com, located in the United Kingdom) website at job-title.com.

THE INFORMATION WE COLLECT, HOW WE COLLECT AND USE IT, AND WHO WE DISCLOSE IT TO

Candidates/Prospective Candidates/Applicants:
If you are a candidate/prospective candidate or applicant, we may collect, store, use and process:

Your name and contact details
Professional, educational and other information contained in your resume, your application, or gathered as a result of a prior/current assignment with us
Salary information, where permitted by law
Technical skills performance information
Work eligibility information

We may collect additional information as needed to process your application or, if your application is successful, to initiate your employment. Depending on the relevant circumstances, we may provide additional notices and obtain any consents that may be required to collect and process this information, in according applicable laws.

We collect this information from:

You
Current and former employees and subcontract workers
Clients of New Tab Solutions LLC (e.g., third party employers)
Third party job boards, professional forums, and similar sites
Professional associations
New Tab Solutions LLC sponsored events

We also collect certain data automatically when you visit our website or click through any links in an e-mail from us. For more information, please see Cookies section below.

We may use this information:

To create an account for you on our website
To provide our recruitment services and to facilitate the recruitment process
To assess data about you against internal and client vacancies that may be suitable for you
To submit you to clients for temporary or permanent positions or to assess your eligibility for temporary or permanent positions
To enable you to submit your resume, apply online for jobs or to subscribe to alerts about jobs we think may be of interest to you
To allow you to participate in interactive features of our services
To market our full range of recruitment services
To enable us to develop and market other products and services
To improve our customer service and to make our services more valuable to you, including tailoring our website and our group companies’ websites to enrich your personal online experience
To send you details of jobs, reports, offers, networking and client events, promotions, and general information about the industry sectors you might be interested in
To comply with our legal, compliance and audit obligations, including to monitor compliance with our equal opportunities policy
For surveying you on salary and other relevant marketplace trends
To communicate with you and answer your questions
For our legal, audit and recordkeeping purposes

We may disclose your personal data to:

Our clients to facilitate the recruitment process, to provide applicants for job openings, to submit invoices associated with permanent placement candidates hired by our clients, or to comply with our obligations to our clients
Third parties who perform services that you or our clients have requested, including but not limited to reference checking, background screening, verification of details you have provided or we received from other third party sources, document transmission, psychometric evaluation or skills testing
Third parties who perform services on our behalf and for us, including but not limited to professional advisors, information technology consultants conducting testing and development work on our business systems, data storage and processing, document retention, research, and to outsourcing partners
Regulatory or law enforcement agencies, if we have a good faith belief that disclosure is required by law or is reasonably necessary to mitigate physical or financial harm, in connection with the detection of investigation of a crime, the collection of taxes, in order to comply with applicable law, legal process or court order, or in connection with legal proceedings
Other companies owned or controlled by New Tab Solutions LLC, and other companies under common ownership as New Tab Solutions LLC, which also includes our subsidiaries (i.e. any organization we own or control) or our ultimate holding company (i.e. any organization that owns or controls us) and any subsidiaries it owns.

Clients and Potential Clients
If you are a client or potential client we may collect, store, use and process data about you, or individuals in your organization including but not limited to:

Information about the services/products your company provides
Your company’s hiring plans/needs
Contact information for people within your organization
Open roles within your organization

We collect the information from:

You
Third party job boards, professional forums, and similar sites
Candidate or client referrals
Internal employee and current temporary worker referrals
Professional associations
New Tab Solutions LLC sponsored events
Survey results

We also collect certain data automatically when you visit our website or click through any links in an e-mail from us. For more information, please see Cookies section below.

We use this information to:

Determine if you may benefit from our services
Offer you services, or additional services, either through New Tab Solutions LLC or our affiliates, including but not limited to managed services, vendor management, recruitment process outsourcing
Communicate with you
Find candidates who are a possible fit for roles in your organization
Allow you to participate in interactive features of our service
Improve our customer service and to make our services more valuable to you, including tailoring our website and our group companies’ websites to enrich your personal online experience
Notify you of content published by New Tab Solutions LLC or its affiliates which is may be relevant or useful to you (i.e. our Global Skills Index)
Market services that may be of interest to you
Survey you on salary and other marketplace trends
Manage an existing relationship
For our legal, audit and recordkeeping purposes

We may disclose this information to:

Candidates, potential candidates and applicants
Third parties who perform services for us, including but not limited to professional advisors, data storage and processing, document retention, and research
Other companies owned or controlled by New Tab Solutions LLC, and other companies under common ownership as New Tab Solutions LLC, which also includes our subsidiaries (i.e. any organization we own or control) or our ultimate holding company (i.e. any organization that owns or controls us) and any subsidiaries it owns

Website Users
When you visit our website, read our emails or otherwise use our services through a computer or mobile device, we automatically collect information about your device and how you use our website, including:

Information about how you use our website (e.g., the pages you click, the website you came from)
Information about your device (e.g., your IP address, device type, browser type, device ID, etc.)
The frequency with which you access our website and how long you spend on the website
The peak usage times of our website

We collect this information from your browser or device through the use of cookies, pixels or similar tracking technology and we use third party vendors and other partners, such as Advertala and Google Analytics to collect this information.

We use this information to

Help us improve your experience when using our website
Help us manage the services we provide
Undertake marketing profiling to help us identify services or jobs which may be of interest to you
Perform analytics to measure traffic and usage trends and understand the demographics of our visitors
Provide personalized content and advertising
Remember you when you return to our site

For more information, please see Cookies section below.

Vendors/Suppliers
In certain circumstances New Tab Solutions LLC will sub-contract the services it provides to its clients to third party suppliers who perform services on New Tab Solutions LLC' behalf, which could include providing temporary subcontract workers for our clients. If you are a vendor or supplier, we may collect, store, use and process the following

Contacts, business references, experience and organizational information
Contact details for individuals in your organization in order to manage our relationship with you
Information about your employees assigned to our clients
Banking information such as your FEIN

We collect this information from:

You
Your business references
Our clients
Your employees and agents

To the extent you access our website or click through any links in an e-mail from us, we will also collect certain data from you. For more information, please see Cookies section below.

We use this information to:

Vet and onboard your company as a vendor /supplier
Manage our relationship with you
Meet obligations to our clients
Vet and onboard your employees assigned to our clients
Manage our relationship with our clients
Pay you for services you render to us

We may disclose this information to:

Clients to whom your employees are assigned
Third parties who perform functions on our behalf and who also provide services to us, including but not limited to payment processing, transmission of data between systems, document storage and transmission, and background check processing of your employees
Third parties who process timekeeping for our clients
Regulatory or law enforcement agencies, if we have a good faith belief that disclosure is required by law, or required to mitigate physical or financial harm, in connection with the detection of investigation of a crime, the collection of taxes, in order to comply with applicable law, legal process or court order, or in connection with legal proceedings

Current Temporary Subcontract Workers
If you are a current subcontract worker, which could include an employee of one of our suppliers or subcontractors assigned to one of our clients, in addition to the information listed in the Candidates, Prospective Candidates and Applicants section, we may collect, store, use and process

Banking information
Performance information
Position title and rate information
Professional and educational history
identification numbers
Personal identifiers including but not limited to passport number, green card, employment authorization document, school identification, voter registration, military draft/ID cards or dependent ID cards, US citizen ID card, native tribunal document, birth certificate, ID cards for resident citizens, alien registration number
Biometric information in the form of voice recordings left on systems used by company
Protected classification characteristics (e.g., gender, disability, citizenship status, date of birth and age)

We may collect this information from:

You
Our clients, in the case of performance information
Your employer (our subcontractor)

To the extent you access our website or click through any links in an e-mail from us, we will also collect certain data from you. For more information, please see Cookies section below.

We may use this information for:

Processing payment
Processing taxes
Processing background checks
Identification and tracking purposes
Ensuring protection of applicable rights and compliance with applicable laws
Tracking in a client’s vendor management system
Managing your assignment with our client

We may disclose all or some this information:

To clients with whom you are/were assigned
To third parties who provide services to our clients, including but not limited to vendor management services providers and background check providers
To your employer
To third parties who perform functions on our behalf and who also provide services to us, including but not limited to payment processing, timekeeping for us and our clients, skills testing, auditing, transmission of data between systems, document storage and transmission, and background check processing
Regulatory or law enforcement agencies, if we have a good faith belief that disclosure is required by law, or required to mitigate physical or financial harm, in connection with the detection of investigation of a crime, the collection of taxes, in order to comply with applicable law, legal process or court order, or in connection with legal proceedings

People we contact in order to find out more about our Candidates or Potential Candidates or people who are listed as emergency contacts, dependents or beneficiaries of our employees
In order to provide potential candidates and candidates with employment or subcontract worker opportunities, or to administer benefits on behalf of, or to manage the employment relationship with our employees, we may collect personal data including but not limited to:

Your name, title and contact information pursuant to you providing past employment or experience related information about potential candidates or candidates as a reference for a particular potential or actual candidate
Your name and contact information if you are listed as an emergency contact
Names, social security numbers, dates of birth, addresses and similar information of dependents/beneficiaries of employees, for purposes of employee benefit administration

To the extent you access our website or click through any links in an e-mail from us, we will also collect certain data from you. For more information, please see Cookies section below.

OTHER USES AND DISCLOSURES

We may also pass your information, or allow access to such information, to the New Tab Solutions LLC group of companies (locations can be found at job-title.com) so that they may use your personal data in the same way as we collect, process, store, use and disclose your information as described above.

We reserve the right to transfer your information to a third party in the event of a sale, merger, liquidation, receivership or transfer of all or substantially all of the assets of our company provided that the third party agrees to adhere to the terms of this Privacy Policy and provided that the third party only uses your personal data for the purposes that you provided it to us.

WHERE PERSONAL DATA IS HELD AND WHO MAY ACCESS IT

The personal data that you provide to us may be accessible by other New Tab Solutions LLC group companies, clients, and third party service providers. Some of these New Tab Solutions LLC companies, clients and third parties are located outside of the United States. Accordingly, your personal data will be sent to or be capable of being accessed from outside the United States.

INQUIRIES AND UNSUBSCRIBE REQUESTS

If you no longer wish to receive job alerts, marketing and promotional emails from New Tab Solutions LLC, please click the unsubscribe link included in the footer of the email you received.

If you wish to contact us with any other matters, please email us at [email protected].

SENDING US INFORMATION OVER THE INTERNET

Your information is maintained on servers hosted by us or a third party service provider. The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.

COOKIES AND ONLINE ADVERTISING

A cookie is a small data file which is sent from a web server to a web browser when that browser visits the server’s site. We obtain information about your general internet usage by using a cookie file which is stored in the hard drive of your computer. Cookies help us to improve our site and to deliver a better and more personalized service.

They enable us to:

Remember your login
Recognize you when you return to our site
Track web traffic on an aggregate basis (i.e. no individuals are identified)
Track campaigns
Keep session information including but not limited to your last search

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. Most browsers allow you to turn off cookies. However, switching off cookies will likely restrict your use of our website. Although we do our best to honor the privacy preferences of our visitors, we are not able to respond to “Do Not Track” signals from your browser at this time.

Advertala

Our website uses services provided by Advertala. Advertala provides services including Heatmaps, Visitor recordings, Funnels and Form Analysis, Feedback Polls, and Surveys. The information generated by the tracking code and cookies about your use of the website will be transmitted to and stored by Advertala on servers in Ireland. Through the Advertala tracking code the information collected includes:

Device-specific data
The following information may be collected through your device and browser:

your device's IP address (collected and stored in an anonymized format);
your email address including first name and last name;
device screen size;
device type (unique device identifiers) and browser information;
geographic location (country only);
preferred language used to display the webpage.

Log data
Our servers automatically record information which is created upon using Advertala. Data includes:

referring domain;
pages visited;
geographic location (country only);
preferred language used to display the webpage;
date and time when website pages were accessed;

Online Advertising
We permit third party online advertising networks, social media networks or other third-party services, to collect information about your use of our websites over time so that they may play or display ads that may be relevant to your interests on our websites as well as on other websites or apps, or on other devices you may use. Typically, though not always, the information we share is provided through cookies or similar tracking technologies, which recognize the devise you are using and collect information, e.g., click stream information, browser type, time and date you visited the site, and other information. We or the online advertising networks use this information to make the advertisements you see online more relevant to your interests. As noted above, depending on your browser or mobile device, you may be able set your browser to delete or notify you of cookies and other tracking technology by actively managing the settings on your browser or mobile device. You may also be able to limit interest-based advertising through the settings on your browser or device. For example, you may be able to opt-out of some interest-based advertising on your mobile device by selecting “limit ad tracking” (iOS) or “opt-out of interest-based ads” (Android).